Branch Policy Manual

Reimbursement of Travel Expenses

CBA-SK Board of Directors

All members of the CBA-SK Board will be reimbursed for the following expenses incurred while on CBA-SK business:

1. All out of pocket expenses incurred while on Branch business. Receipts required.
2. Mileage at the established PSC/Treasury Board rate and parking or lowest economy airfare available via advance booking plus ground transportation to and from the airport. Receipts required.

Claims, with all supporting documents, must be submitted in writing within fifteen (15) days of the meeting.

CBA-SK Council Members

All CBA-SK Council Members who reside outside the in-person meeting city will be reimbursed for the following expenses to attend at Council Meetings:

1. Cost of one night's hotel accommodation for members travelling over 600 km (round trip). Receipts required.
2. Mileage at the established PSC/Treasury Board rate and parking.

Claims, with all supporting documents, must be submitted in writing within fifteen (15) days of the meeting.

Reimbursement Policy for Attendance at National Section Meetings

CBA-SK has set aside a limited amount of funds to financially assist a CBA-SK Section Chair attend a National Section Business meeting. As of 2022, all costs related to Branch Section Chairs attending national Section meetings is the sole responsibility of the branch.  Branch monies are intended to provide assistance with the cost of economy airfare, accommodation, cabs and meals. No funding is available to cover registration fees for PD conferences/sessions held in conjunction with the business meetings. 

Determination of funding will be at the discretion of the Executive Director or CBA-SK Board of Directors where necessary:

1. Only the branch Section Chair is eligible for funding to attend a national section business meeting.
2. An email requesting funding must be made at least one month in advance of expenses being incurred.  Information to include:
   • Type and date of meeting;
   • the reason for attending the meeting;
   • and the benefit (of that person’s attendance) to the Branch. 
   Approval will be based on the involvement of the member and the amount of funding available at the time of the request.
3. Reimbursement of the following expenses will be considered:
   • airfare based on economy fare;
   • accommodation at meeting (or otherwise reasonable rate);
   • meals/incidentals not included in meeting as determined by policy;
   • parking, or ground transportation to and from the airport;
   • Per diem expenses can be claimed up to the maximum of the following:
     • Breakfast ($21)
     • Lunch ($22)
     • Dinner ($52)
     • Refreshments ($17)
     • Per Diem ($112)
4. Vehicle travel is reimbursed at the current PSC rate, to a maximum of the least expensive reasonably available advance booking airfare (economy class).
5. All requests for reimbursement shall be submitted within 15 days of the event on a CBA-SK Reimbursement Form with applicable receipts. Details of any expenses for which receipts are not available will be paid at the discretion of the Executive Director.
6. The Board of Directors may make exceptions to these policies when it is considered in the best interests of the Branch to do so.

Reimbursement Forms

• CBA-SK Reimbursement Form & EFT